Commissioner January 6, 2020 Minutes
The meeting was called to order at 8:30 by Clerk & Recorder Tomassi. Commissioner Borner, Commissioner Berry and Commissioner Carlson were present.
Pledge of Allegiance.
Nominations for Chairperson were opened by Clerk & Recorder Tomassi. Commissioner Berry nominated Commissioner Borner for Chairperson. Commissioner Carlson seconded the nomination. No other nominations were made for Chairperson. All in favor? Commissioner Berry and Commissioner Carlson said aye. Motion carried. Nominations for Vice- Chairperson were opened. Commissioner Carlson nominated Commissioner Berry. Commissioner Borner seconded the nomination. All in favor? Commissioner Borner and Commissioner Carlson said aye. Motion carried. No other nominations were made for Vice- Chairperson. Nominations closed.
Commissioner Berry told the other Commissioners that he would not be here in the afternoon to sign all of the new year resolutions but he will look at them and sign them.
Commissioner Berry made the motion to approve the agenda for the day. Commissioner Carlson seconded the motion. All in favor? Commissioner Berry and Commissioner Carlson said aye. Motion carried.
Commissioner Berry made the motion to approve the December 30, 2019 meetings minutes. Commissioner Carlson seconded the motion. Commissioner Borner wanted to clarify that the Commissioners are working on a corrective plan for the audit and that Commissioner Berry looked at the property lease agreement not the hold harmless agreement. Commissioner Carlson made the motion to approve the minutes as amended. Commissioner Berry seconded the motion. All in favor? Commissioner Berry and Commissioner Carlson said aye. Motion carried.
Steve Moses entered the meeting to observe.
There were no board meetings.
Old Business:
Commissioner Borner went to the Extension Office to check on progress. It is getting done but very slowly. County Agent Fosjord is going to be checking on the cost to do a handicapped bathroom and ramp.
Commissioner Carlson has sent all of the information regarding the Floodplain violations and the #4 alteration but has not heard anything in return yet.
Commissioner Borner has been slowly working on the corrective action plan for the audit and has not heard anything from Denning & Downey.
The hold harmless and property lease agreements were discussed. Spacing and fencing are a concern. If they put up a fence, they will take it down when they are done with the lease. A deposit will be required and the amount will depend on the size and will be a certain amount per acre. There will be pictures taken of a before and after of the areas.
Commissioner Borner is going to be getting a list of all of the phone lines the County has from Mid-Rivers. Then they will be going out for bids for a new system.
Employee accumulated vacation time was discussed. Commissioner Berry said that he feels that it is for the benefit of the County for the need to limits the amount. The employees need to use it or lose it as was discussed a few years ago.
Maintenance Supervisor Jett gave her weekly report to the Commissioners. She has been working on her capital improvement plan. Commissioner Borner told Ms. Jett that the Commissioners are going to have Eliasson Electric come in to the Courthouse, Extension Office, County Complex and possibly the Road Department shop to do an assessment on new lighting. Northwestern Energy would give the County a credit if the County changed out the old lighting.
Larry Lekse met with the Commissioners regarding the bid for the Extension Office handicapped bathroom and ramp and if some of the equipment could be used from the FEMA buyout properties. The Commissioners told him to do the bid as new and then if there is anything that can be used to use it.
Road and Bridge Supervisor Stockert and Secretary Kenner gave their weekly report to the Commissioners. Mr. Stockert had spoken with Signal Peak regarding the mining under Fattig Creek Road and was told that DEQ had required a public meeting for the residents so they would be aware and that it was sufficiently marked as well. The estimate for the MFLAP Grant has gone up and they will need more match. ($55,884.23) They were told that a verbal agreement is all that is needed at this time so they want it recorded that there is only a verbal agreement. Ms. Kenner submitted the 2019 Road Report. Ms. Kenner will be preparing a page for the EDA disaster monies. It will be a description of the project, any estimates and plans. #4 Road was chosen for the project.
DES Coordinator Fisher and Harper gave their weekly report to the Commissioners. The amended scope of work and funding commitment letter will go out today. MSU Fire College is going to do training on January 25, 2020, they will possibly burn properties from the FEMA buyout, Vidic and Turley Apartments.
Treasurer Hetrick met with the Commissioners regarding the Treasurers Cash Count.
Commissioner Berry left for the day.
County Agent Fosjord gave her weekly report to the Commissioners. They discussed some of the updates to the Use Policy for the Fairgrounds and the Amended Resolution 2017-8 that is on the 3:00 agenda. Ms. Fosjord will be in Bozeman for a Crop & Pest Management class for the week. Ms. Fosjord is having a South-Central Ag Forum on January 22, 2020.
Public comment:
Deb Adolph, Tim Stradtman and son Mark Stradtman were present.
Mr. Stradtman has a Timber Harvesting Business and will be working on Homestead Road and is worried about the condition of the road. Commissioner Borner told him that they will let the Road Department know of his concerns but the road is listed as a non-maintained County Road. They left the meeting after giving their contact information.
Ms. Adolph talked about the Financial Advisory Board that was voted on last week and gave the Commissioners a list of concerns from residents and groups that were received when she was part of the Local Government Study Review.
End of public comment.
Commissioner Carlson made the motion to review and sign Resolution 2020-1 setting reimbursement rates for mileage to. 57.5 cents as of January 1, 2020. Commissioner Borner seconded the motion. All in favor? Commissioner Borner and Commissioner Carlson said aye. Motion carried.
Commissioner Carlson made the motion to review and sign Resolution 2020-2 setting Legal Holidays. Commissioner Borner seconded the motion. All in favor? Commissioner Carlson and Commissioner Borner said aye. Motion carried.
Commissioner Carlson made the motion to review and sign Resolution 2020-3 setting Commissioner meeting dates and describe procedures for public participation. Commissioner Borner seconded the motion. All in favor? Commissioner Carlson and Commissioner Borner said aye. Motion carried. Commissioner Carlson made the motion to review and sign Resolution 2020-4 setting travel & meal reimbursements. Commissioner Borner seconded the motion. All in favor? Commissioner Carlson and Commissioner Borner said aye. Motion carried.
Commissioner Carlson made the motion to review and sign Resolution 2020-5 establishing an Elected Official Compensation Board. Commissioner Borner seconded the motion. All in favor? Commissioner Carlson and Commissioner Borner said aye.
Commissioner Carlson made the motion to review and sign Resolution 2020-6 setting Fire Season for Musselshell County. Commissioner Borner seconded the motion. All in favor? Commissioner Carlson and Commissioner Borner said aye. Motion carried.
Commissioner Carlson made the motion to review and sign Resolution 2020-7 describing the County wide open burning permit. Commissioner Borner seconded the motion. All in favor? Commissioner Carlson and Commissioner Borner said aye. Motion carried.
Commissioner Carlson made the motion to review and sign resolution 2020-8 Amending and updating Resolution 2017-8 regarding the Musselshell County Fair Board. Commissioner Borner seconded the motion. All in favor? Commissioner Carlson and Commissioner Borner said aye. Motion carried.
Commissioner Carlson made the motion to discuss and vote on updating the Musselshell County Central Commons user agreement. Commissioner Borner seconded the motion for discussion. Commissioner Borner said there are only a few changes for clarification suggested by MACo such as if alcoholic beverages are going to be served the party would have to have to have separate liquor liability coverage and all users must sign a Hold Harmless Agreement. Commissioner Carlson made the motion to accept the changes. Commissioner Borner seconded the motion. All in favor? Commissioner Carlson and Commissioner Borner said aye. Motion carried.
There being no further business the motion was made to adjourn. Motion carried.
Commissioner Borner and Commissioner Carlson did claims on January 2, 2020.
December Payroll = $140,418.00 Check # 1023881 – 1023927
December Claims = $156,758.80 Check # 66257 – 66455
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