Roundup School Board

MINUTES OF REGULAR SCHOOL BOARD MEETING OF FEBRUARY 12, 2024 SCHOOL DISTRICT NO. SSH - HIGH SCHOOL

I. The Trustees of School District No. SSH, Musselshell County, Roundup, Montana met for their regular board meeting on Monday, Febrnary 12, 2024, at 7:00 p.m. in the District Office, Trnstees present included Chairperson Vandeberg, Vice-Chairperson Brewer (via Google Meet), Serrano, and Pedrazzi. Administrators in attendance were High School Principal Mayo, Superintendent Mayfield, and Clerk Eiselein. Trnstee Bedford and Elementary Principal Griffith were not present at this meeting. The Pledge of Allegiance was recited, and the meeting was called to order at 7:00 P.M. by Chairperson Vandeberg.

Guests present were Marty Wipf, Kenny Davis, Michelle Martin, Sharon McLeod, Alicia Godfrey, Stacey Mihalovich, and Adam Toombs(7:30 PM).

Via Google Meet: Vice-Chairperson Brewer, Diane Stundon, and Crystal Barber

II. Consent Agenda

Without objection, the minutes of the regular board meeting held on Januaty 8, 2024, and the special board meeting held January 18, 2024, were approved as written.

Without objection, Claims, Supplemental Claims, Payroll and Activities in the month of February were approved.

McCleary Distributing did not submit a Febrnaiy fuel bid for review and approval.

Roundup School Board

III. The order of agenda was approved without changes or amendments.

IV. No correspondence was received.

V. Public Comment None.

VI. Superintendent's Report

Superintendent Mayfield discussed the following items:

AGENDA ITEM: MONTANA ADVANCED OPPORTUNITY GRANT

We received the funding letter for the Montana Advanced Opportunity Grant. We have been allocated $4.930.44 (Grades 6-8) and $16,555.16 for the high school. The grant letter and funding parameters are in the packet.

AGENDAITEM: GASB75VALUATION

Per audit requirements every !wo years we need to contract for a staff valuation and census report. Attached is the letter that describes requirements and information that is collected.

AGENDA ITEM: FEBRUARY ENROLLMENT FIGURES

The second official count date was Monday, February 5, 2024. These enrollments numbers will be averaged with the October count to figure ANB for the 2024-25 general fund budget.

Elementary School District:

Grades October Febrnarv

K 41 41

JS' 42 43

2nd 45 46

3,d 45 42

4th 36 33

5th 42 39

6th 49 47

Sub-Total (Elem)300 291

7th 51 48

3th 37 39

Sub Total (.Tm 88 87

Total- District 55 388 378

High School District:

Grades October Feb1·ua1·v

9th 46 44

jQth 46 44

11th 43 40

12tl• 35 36

Sub-Total ffilem)170 164

AGENDA ITEM: CBA NEGOTIATIONS

Negotiations continue on February 20. Our meeting in January was productive. We received a draft calendar proposal from REA, along with responses to CBA language revisions,

AGENDA ITEM: LABOR PARTNER UPDATE-NONE.

AGENDA ITEM: UNFORESEEN ITEMS-NONE.

Principal Mayo reviewed his Februmy principal's report, and discussion was held.

VIL Old Business

Board Goals for 2023-24 I, Facility Items:

a, School Event Center

b, Housing

c. Athletic Space

d. Community Use of School Facilities

2, 4-Day School Week

a, REA and RSEA Negotiations

b. Calendar Development for 2024-25

3, Athletic Engagement & Opernting Procedures

a. Coaches Handbook Revisions

b. Equipment Needs and Inventory

4. State Accreditation

a. Profile of a Graduate

b. Comprehensive Needs Assessments c, Family Engagement

d. Professional Development

4330P - Rules and Regulations for Building/Facility/Equipment Use

Superintendent Mayfield reported this is the third and final reading for Board Policy 4330P. An updated Adult Community Use, Assumption of Risk, and Proof of Medical Insurance Form was also provided for the Board's review. Discussion was held.

Upon motion by Pedrazzi , seconded by Serrano, it was ordered to approve the above referenced revised policy as written, effective immediately.

Passed 4-0

VIII. New Business

Personnel

Superintendent Mayfield reported he received an official letter of retirement from Donna McNamara effective at the end of the 2023-24 school year. Discussion was held.

Upon motion by Pedrazzi, seconded by Serrano, it was ordered to accept Donna McNamara's letter of retirement and to allow the administration to advertise for a special education teacher for the 2023-24 school year.

Passed 4-0

Superintendent Mayfield reported a head track coaching position has been advertised, interviews conducted, and the administration recommends offering Alicia Godfrey a contract for the 2023- 24 school year. Discussion was held.

Upon motion by Serrano , seconded by Pedrazzi , it was ordered to offer Alicia Godfrey a contract as stated above. Assistant and junior high track coaching positions will be advertised and filled at the regular March board meeting.

Passed 4-0

Superintendent Mayfield reported the administration and athletic director recommend offering Diane Stundon a contract as head volleyball coach for the 2024-25 school year. Discussion was held.

Upon motion by Pedrazzi , seconded by Brewer , it was ordered to offer Diane Stundon a contract as stated above and to allow the administration to advertise for an assistant volleyball

coach.

Passed 4-0

Superintendent Mayfield reported he received a letter of resignation from Alex Goffena as head cross country coach effective immediately. Discussion was held.

Upon motion by Pedrazzi, seconded by Serrano, it was ordered to accept Alex Goffena's letter of resignation and to allow the administration to advertise for a head cross counlty coach for the 2024-25 school year.

Passed 4-0

Superintendent Mayfield reported the following substitute needs to be approved pending fingerprints: Jennifer Evans.

Upon motion by Serrano, seconded by Pedrazzi, it was ordered to approve the above-referenced substitute, pending fingerprints.

Passed 4-0

Unforeseen Personnel

Superintendent Mayfield reported a bus driver position (YBGR) has been advertised, and the administration recommends offering Loretta Salazar a contract for the remainder of the 2023-24 school year. Discussion was held.

Upon motion by Serrano, seconded by Pedrazzi, it was ordered to offer Loretta Salazar a contract as stated above the remainder of the 2023-24 school year.

Passed 4-0

Superintendent Mayfield reported a Jr/Sr high school and/or elementary counseling position has been advertised, and the administration recommends offering Ryan Putnam as a Jr/Sr high school counselor a contract for the 2024-25 school year. Discussion was held. Contracts will be issued when negotiations are done.

Upon motion by Pedrazzi, seconded by Serrano, it was ordered to offer Ryan Putnam a contract as stated above the 2024-25 school year.

Passed 4-0

Student Activities Account

Superintendent Mayfield stated Dianna Victorine has requested authorization to open a new student activity account for the Class of 2027. Discussion was held.

Upon motion by Serrano , seconded by Pedrazzi , it was ordered to allow Dianna Victorine to open a new activity account for the Class of 2027.

Passed 4-0

Board Policy Amendment-Driver's Education Policy 2163

Superintendent Mayfield recommends amending Policy 2163 to add language allowing remote instruction as follows:

Remote Instruction

The Board of Trustees authorizes the use of remote instruction of students by District-employed staff that occurs through vittual learning process incorporating distance and online learning methods that prepare pupils to meet desired learning outcomes and meet the requirements of the State of Montana for Drivers Education. Students completing course work through a remote instructional setting shall he treated in and have their hours of instruction calculated in the same manner as students attending an onsite institutional setting. Discussion was held.

Upon motion by Pedrazzi , seconded by Serrano , it was ordered to revise Policy 2163 as stated above effective immediately.

Passed 4-0

Early Graduation Application

Superintendent Mayfield provided a student application for early graduation for the Board's review and discussion. Alicia Godfrey was present to answer questions.

Upon motion by Serrano , seconded by Pedrazzi , it was ordered to allow Mandy Shoemaker to graduate early in May 2024.

Passed 4-0

Girls Flag Football Grant

Superintendent Mayfield repmted the Atlanta Falcons ownership provides three-year, fully funded grants to start a girls flag football program. The administration requested authorization to apply for the grant and start the program. Principal Mayo provided additional details, and discussion was held.

Upon motion by Pedrazzi , seconded by Brewer , it was ordered to allow Principal Mayo to apply for this grant.

Passed1:.l (Serrano-no)

Notice of Open Trustee Seat

Superintendent Mayfield reported Roundup School District 55H has not had a Trustee representing the Musselshell area since May 2018. We have advertised each year for this position, but have not received any interest. Every three years, as per statute, the Trustees need to call for an election, which will be on Tuesday, May 7, 2024, at the Musselshell School and Roundup Community Libra1y. Discussion was held.

Upon motion by Pedrazzi, seconded by Serrano, it was ordered to approve a trustee resolution, and the Board called for an election, which is set for May 7, 2024.

Passed 4-0

Resolution of Sale of Obsolete Items

Superintendent Mayfield presented a resolution to provide notice for the sale of obsolete property. (two yellow buses #6 & #17) Discussion was held.

Upon motion by Serrano, seconded by Pedrazzi, it was ordered approve the resolution referenced above.

Passed 4-0

Central Montana Learning Cooperative Interlocal Agreement

Superintendent Mayfield reported Exhibit A has been updated to reflect costs for each of the twenty (20) school districts in the interlocal agreement and is enclosed in the board packet. Costs are based on prior year ANB. Discussion was held,

Upon motion by Pedrazzi, seconded by Serrano, it was ordered to approve the above-referenced interlocal agreement.

Passed 4-0

Dates to Remember

February 14-17 - District Basketball Tournament February 16 - No School

March 6 - RHS Ski Trip March 8 - Early Out Day

IX. No Executive Session

X. No Futme Agenda Items

XI. Adjournment

Upon motion by Serrano , seconded by Pedrazzi, it was ordered that the meeting be adjourned 7:52 PM.